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Purchases

Send bills to Billbook by email

Get your own bills address, forward supplier invoices to it, and each one turns up as a draft bill.

  1. Copy your address
  2. Forward bills
  3. Billbook reads them
  4. You approve

Every business has its own private email address for bills. Forward supplier invoices to it, or give it to suppliers to send to directly, and each one lands as a draft bill.

Where do I find my bills address?

  1. Open PurchasesNew bill.
  2. Choose Import, then Auto-fill from email.
  3. Choose Copy and paste the address into your email's forwarding rules, or send it to your suppliers.

What happens to an emailed bill?

Each PDF, photo or e-invoice attached to the email becomes its own draft bill, with the file kept against it. Logos and tiny images in the email are skipped. You get a notification when a bill arrives.

Billbook reads the bill with AI while you have AI uses left this month, and reads the plain text after that. Either way, check the draft and choose Approve.

Nothing's final until you approve

An email can only ever make a draft. It never reaches your books or BAS until you approve it.

What if my address starts getting junk?

An admin can choose Get a new address. The old one stops working straight away, so update your forwarding rules and tell your suppliers.

Next

Snap a receipt and turn it into a bill

Take a photo of a receipt or bill and let Billbook read it into a draft bill you check and approve.

Pay bills, one at a time or in a batch

Record a bill as paid, or pay several at once and download one bank file for your internet banking.

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Last updated on

Enter a bill

Record what a supplier has billed you, so you know what you owe and when it's due.

Pay bills

Record a bill as paid, or pay several at once and download one bank file for your internet banking.

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Where do I find my bills address?What happens to an emailed bill?What if my address starts getting junk?Next